Which action demonstrates a proactive procurement strategy?

• A. Plan procurement lead times and milestones in advance
• B. Respond to procurement needs as they arise
• C. Avoid documenting procurement types
• D. Delay procurement until production starts

Answer: (A)

Proactive procurement revolves around planning ahead to secure the necessary goods and services before they’re actually required, so the project stays on schedule and risks are managed early. Planning procurement lead times and milestones in advance does this perfectly: it maps out when orders should be placed, when deliveries are expected, and how these activities line up with design, construction, and financing timelines. This forward-thinking approach helps avoid last-minute shortages, reduces rush costs, and keeps the project moving smoothly by coordinating with suppliers and internal teams.

Responding to procurement needs as they arise is reactive and can lead to delays, while avoiding documentation of procurement types signals poor governance and increases risk. Delaying procurement until production starts similarly heightens risk of supply gaps and schedule slippage.